Senior Programme Assistant, Byumba , Rwanda 25 views

Internal/External Vacancy Announcement No: 18/HCR/KGL/VN/007
Title of Post: Senior Programme Assistant
Post Number: 10027913
Duty Station: Byumba, Rwanda
Category and Level: GL5
Duration of assignment: Initially for a period of one year
Closing date of application: 19 February 2018
ORGANIZATIONAL CONTEXT
The incumbent normally receives guidance from more senior programme staff in the operation. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Programme Assistant.
The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.
FUNCTIONAL STATEMENT
Accountability:
 UNHCR country office has sufficient administrative assistance and support in routine services and activities within Programme Section thus better able to meet the needs of persons of concern.
 IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
Responsibility:
 Collects, registers and maintains information on project activities.
 Prepare status and progress reports, prepare tables and draft routine correspondence.
 Prepare background material for use in discussions and briefing sessions.
 Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
 Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific monitoring and evaluation issues.
 Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
 Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
 Perform other duties as required.
Authority
 Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
 Access the relevant information and programme records, Focus/ MSRP data.
 Represent UNHCR in physical monitoring of projects.
ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE
 Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
 Computer skills (in MS office).
 Minimum 4 years of previous job experience relevant to the function.
 Fluency in English and working knowledge of another relevant UN language or local language.
 Managing Resources.
 Analytical thinking.
 Planning and organizing.
DESIRABLE QUALIFICATION & COMPETENCIES
 Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
 Good knowledge of UNHCR financial rules, procedures and processes.
 Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
 Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.
SUBMISSIONS OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your Personal History Form (P11) and its supplementary pages (if applicable), motivation letter and CV by e-mail with “LAST name – Senior Programme Assistant (10027913) position, Byumba” in the subject line to: RWAKIHRAPPS@unhcr.org by 19 February 2018.
Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). Should you be asked for a fee or a benefit at any stage of this process, please report your concern to UNHCR’s Investigation Service (inspector@unhcr.org).
RENUMERATION
A competitive compensation and benefits package is offered. For information on UN Salaries, allowances and benefits, please visit the portal of the international Civil Service Commission at: http://icsc.un.org.

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